ERP Software Designed Exclusively for Distributors, Wholesalers, Retail Stores, and Warehouses

If your distribution business is thinking about implementing proven ERP Management Software, it’s time to take a look at ShadowERP™ by QBC Systems. Using our intimate knowledge of the Wholesale Disrtibution industry, we have developed ShadowERP™, a robust open platform ERP software solution powered by MySQL database.

Combined with QBC Implementation and Training, ShadowERP™ Improves Day-To-Day Management, Sales Margins, Overall Profitability, and Provides Greater Business Clarity

Powerful User Friendly, Industry Proven, ERP Management Software

ShadowERP™ is an open source distribution management software package that works with MySQL Database. Accessible anytime, anywhere, this user friendly Cloud based application only requires a web browser for complete access.

BeautyServ™ Features and Capabilities

  • Item Lookup Capability throughout Entire System
  • Customer Lookup Capability throughout Entire System
  • System, Menu, & Program Security
  • Online Real Time Updating (Batch is available for branches)
  • Fully Integrated Point of Sale Module
  • Historical Transactions Kept Online
  • Sales Entry Accepts Item Number, Item Alias (Short Item Code), Bar Code, or Manufacturing Item Number
  • Retail - Point of Sale Version Bundled with Scanner & Cash Drawer
  • Master Account referring to Identify Salon & Individual Stylist at Salon to allow user to view either
  • Individual Stylist Sales History or Salon Stylist Sales (All Stylist Tied to Salon)
  • Product & Invoicing Discounts Available for Schools or Educators
  • Special Branch PO Requisitions Streamline Product/Warehouse Ordering
  • Enter & Save Customer Quotes
  • Auto Transfer Of Quote To Invoice
  • QicScan Item Lookup Displays Item Availability by Product MFG & Type
  • Customer/Item Price Inquiry
  • Customer Service Inquiry
  • View All Aspects of A Customer Account On One Screen
  • Item Availability with Substitutes

  • Bill To/Ship to Customer Records
  • User Defined Credit Terms
  • Contract Pricing With Start/Stop Dates
  • Customer/Product Line Pricing (Matrix Pricing)
  • Customer/Product Rebate Tracking
  • Customized Customer Price Books
  • POS Comments by Customer
  • Credit Hold & Authorization
  • Customer Daily Sales Report
  • Driver Collect Sales
  • Physical Inventory Count Selection
  • Physical Book/Count Sheet Print
  • Count Entry & Exception Entry
  • Count Deviation Journal/Update
  • Inventory Valuation by Average Cost, Last Cost, Unit Cost, or LIFO Cost
  • Continue "BUSINESS" while Physical in Progress
  • Recommended Item Transfer Advice/Report
  • Item Transaction Detail Inquiry Allows For Quick Resolution of Disputed Qty's & Variances
  • Sales History For Last 12 Months & Beyond With Profit Dollars & Margin % Are Stored & Viewable by:
    • Customer & Customer/Product Line
    • Salesman & Salesman/Product Line
    • Product Line & Individual Part Number
  • Current & Historical A/R Inquiry by Customer
  • Product Line Current Year Vs. Last Year Analysis
  • Lost Sales Reporting & Analysis
  • Non-Stock Item Report & Analysis
  • Item Ordering/Replenishment with Recommended Qty's
  • ABC Classification & Min/Max Recommendations
  • Daily Sales Register with Cash/Charge Breakout
  • Daily Sales Analysis for Various Time Frames
  • Daily Backorder Report Identifies Customers/Items
  • A/R Adjustments Do Not Effect Sales History
  • Sales Tax Register with Taxable/Non-Taxable Sales
  • Dating’s & Ability to Split Invoice Into Multiple Payments (Schedule)
  • A/R Trial Balance in Summary Or Detail Format
  • Past Due Accounts/Collections Report
  • Service/Finance Charges
  • Statement Printing
  • Current & Historical A/R Inquiry by Customer

  • Auto Apply Payment to Oldest Invoice If Desired
  • Quick & Easy Application of Payments
  • Ability to Cancel Payment Application
  • Cash Receipts Edit List & Maintenance Allow For Changes Before Updating Customer Accounts
  • Non-Accounts Receivable Cash Entry
  • Drivers Cash Receipts Monitor Delivery Collections
  • Vendor Invoice Entry Allows For Discounts As Either A Percent Or Flat Dollar Amount
  • Fixed/Recurring Expenses Fully Supported
  • Auto Payment by Due Date & Discount Date
  • Cash Requirements Report with Ability To "Delete" Checks For Payment
  • Checks Automatically Generated With Corresponding Check Register with G/L Distribution
  • Accounts Payable Analysis Report & Discount Analysis
  • Current & Historical A/P Inquiry by Vendor
  • A/P Analysis Report & Inquiry by G/L Account
  • Reconcile Checks & Bank Statements
  • Quickly Identify Outstanding or Voided Checks
  • Calculates 'Float Time' by Vendor & Bank
User Defined Accounting Periods
  • Recurring Journals & Processing
  • Allocation Journals & Processing
  • Standard Journals & Processing
  • Reversing Journals & Processing
  • Budgeting by Account
  • Account Detail & History Inquiry
  • Prior Periods May Be Left 'OPEN'
  • Interfaced to A/R & A/P
  • Allows User to Create and Format Financial Reports to Their Preferred Format
  • Multi-Column
  • Actual Vs Budget
  • Comparative This Year Vs Last Year
  • Balance Sheet
  • Income Statement
  • Supporting Schedules
  • Transaction Detail/Activity by Account
  • Auto Transfer of Items to Purchase (From Item Replenishment) to Purchase Order
  • Transfer Vendor Drop Ship Customer Orders to Purchase Order
  • Ability to Maintain PO's Once Entered
  • Items on Order Inquiry
  • Receiving History
  • Customer Back Orders Identified Quickly
  • PO Qty Allocation to Back Orders
  • Branch PO Requisition & Receiving Streamline Branch Ordering from Central Warehouse
  • Sales History Reports Display Gross Profit Dollars & Margin %
  • Sales by Item Report
  • Sales by Customer Report
  • Sales by Salesman
  • Closed Invoice Detail Retained Online
  • Create & Track Sales/Rebate Programs
  • Daily/Monthly Sales Journals
  • All Month-End Procedures Organized On Single Menu with Date Last Run Displayed
  • Month-End Job Stream Allows User to Specify Programs to Run Automatically
  • System Design Allows for Continuing Sales Order & Invoice Entry During Month-End
  • Historical Data Purges Controlled by User
  • Report Spooling Quickens Month-End
  • User Definable Reports
  • Identifies Company Vendors & Suppliers
  • Define Supplier Item Cross References
  • Ability to Handle Vendor Price Updates
  • Define Special Purchase Agreements/Terms
  • Separate Remit to Address
  • Vendor Performance/Analysis Report
  • Item Purchase Advice by Vendor
  • Multiple Vendors per Item
  • Vendor Lookup
  • Automatic Pricing Eliminates Costly Mistakes
  • Online Stock Availability With Substitute/Alternate Items Displayed
  • Ability to Sell Non-Stocks
  • Ability to Record Lost Sales & Specials Pricing
  • Suggestive Sell Comments Display by Item
  • Open Orders & Back Orders Sorted by Customer, Item No, Order Number
  • Item Lookup Via Multiple Fields
  • Review & Maintain Orders During Entry
  • Cash Register Check-Out Insures Balanced Entries
  • Cash Register Paid-In, Paid-Out’s Track Miscellaneous Cash Register Transactions
  • Manufacturer/Supplier Sales Reports by Product Category
  • Bill to & Ship to Data
  • Customer Pricing Rules
  • Taxability & Credit Limits
  • Category & Groups for Analysis Reporting
  • POS Comments Display in Order Entry
  • Free Form Customer Comments
  • Billing & Shipping Control Information
  • Alpha Numeric Customer Numbering
  • Customer Lookup throughout System
  • Lookup Via Multiple Fields
  • Multiple Units of Measure
  • Pricing & Cost Information
  • Min/Max Qty's & Lead Times
  • Multi-Warehouse/Site
  • Substitute & Alternate Parts Per Item
  • Vendor/Supplier Data
  • Substantial History Data Per Item
  • Ability to Process Multiple Items Under One Kit Item Number
  • Assembled, Pre-Assembled, Related Kits
  • Pricing at Kit or Component Levels
  • Related Products Release Automatically
  • Kit Components Maintainable at POS
  • May Contain Labor Fees as Components
  • Print Detail Option on Order/Invoices
  • These Screens Display Sales, Cost, Gross Profit Dollars & Margins for the Past 12 Months, YTD, MTD, Prior Year, 2 Years Ago
  • Information Collected from Billing
  • Graphing Capability Built-in
  • Quickly Determine Profitability
  • Data Used for Item Replenishment
  • Also Available in Report Form
  • Automatically Calculates Purchase Qty's
  • Checks for Overstock Conditions At Other Branches
  • Checks Stock Qty’s of Substitute Items as Well
  • Advises Management of Available Discounts Levels
  • Individual or Consolidated Branch Purchasing
  • Recommended Transfer Advice
  • Seasonality Codes Further Define Calculation
  • User Defined Calculation Patterns
  • Auto Transfer of Items to Purchase Order
  • Item/Qty Selections Maintainable by User
  • Inter Branch Transfers & Adjustments
  • Quickly View All Aspects of the Customer’s Account including the following:
  • A/R Balances, Credit Status & Available Credit
  • Number of Times Past Due by Aging Category
  • Past Sales History & Profitability
  • Last 10 Invoices & Line Item Detail
  • Any Open/Pending Quotes or Sales Orders
  • A/R Detail
  • Customer Comment Information
  • Company Phone & Contact Data
  • Quickly Transfer to Billing Screens from Customer Service
  • Establishes Status of Account Prior to Taking Order

  • View Multiple Items with a Common Attribute
  • Ideal for Part Type Lookups (shampoos, conditioners, etc.)
  • Displays Pricing & Branch Qty Availability
  • Ability to Drill Down to Individual Items for Details
  • Item Special Pricing Highlighted for User
  • Quickly Locates Items for a Customer's Request
  • Jump to Sales Order Entry Once Part is Identified
  • User Defined Selection & Groupings

Schedule a Demonstration


QBC Systems, Inc. Software with a Personal Touch™

25 Hazelwood Dr. Amherst, NY 14228

716-691-5201

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